From: Warfield, Matt
Sent: Wednesday, August 24, 2022 4:40 PM
To: Cheryl Tillman <cheryl.tillmania>
Cc: Cheryl Tillman <cheryltillmania>
Subject: RE: Detailed request for Reports

Hi Cheryl,

Thank you for your request. Part I looks like a duplicate request of CVR as specified. As you’re aware, this information is embedded within confidential log files which renders the log files confidential. I’ve also attached the Linn County Resolution 2017-10-154 which addresses confidential information. I did look in the ES&S User Guide, page 37 which has to do with ballot layout design. Not sure where your reference is from but it doesn’t appear to be accurate. The reference you’re using may be for another state.

Part 2 – Ballot Manifest Reports (or Ballot Manifestos) are not part of the Iowa election system so those reports do not exist. The closest I can offer is the voter list report that includes vote method. However, that doesn’t break down absentee voting into mail, early, satellite, UOCAVA, HCF, Safe-at-Home, and Provisional. I do believe you already have that voter list report. Let me know if that is not the case.

With this being for educational purposes, what is the aim of the class and which institution? While these are not requests I’m able to fill, perhaps if I know what you’re looking for, I may be able to suggest something that works towards that aim.

Thanks again,

MATT WARFIELD Deputy Commissioner of Elections AUDITOR’S OFFICE 935 2ND St. SW | Cedar Rapids, IA 52404Ph: 319-892-5319 | Fax: 319-892-5359LinnCountyIowa.gov

From: Cheryl Tillman <cheryl.tillmania>
Sent: Wednesday, August 24, 2022 3:38 PM
To: Warfield, Matt <Matt.Warfield>
Cc: Cheryl Tillman <cheryltillmania>
Subject: Detailed request for Reports

Hi Matt,

PART 1 – I am requesting a text, comma, or tab delimited file, or a text-based report, listing, in the sequence processed by the county, every ballot, its sequential ID, its timestamp, its method of voting (for example: in-person, mail-in, provisional, absentee, “other”, etc. – any and all ballots that were tabulated as part of the 2020 General Election), the specific votes contained for all races, and the batch ID and tabulator ID.

Should any fields not be available, please include the fields which are. To be clear, I am NOT requesting a summary report of votes, I am requesting a per-ballot report. This set of information is sometimes known as a “Cast Vote Record” (CVR), “ballot log”, or a “summary of ballots”.

If the data exists as multiple files or reports, for instance by batch or by precinct, you do not need to aggregate them, please send the individual files. I specifically do not want any information that identifies a specific voter, and I guarantee and stipulate that this information will not be used for that purpose.

A report of this type would have very likely already been created when Linn County audited their election results. If not, you can refer to the instructions outlined in the ES&S Electionware Volume V Results User’s Guide starting on page 37.

PART 2 – I am also requesting the Ballot Manifest Report (also known as the Tabulator Batch Report) for all ballots including the tabulation of the results of the Nov. 3, 2020 general election. This report should include the information that specifies the method by which each ballot was cast. (ie: in-person, by-mail, provisional, absentee, etc.)

I am hopeful that someone will be able to generate these reports. Since this request is for information that will be used for educational purposes, and is not intended for commercial use, I would like to also respectfully request that any fees be waived.

Ideally, I would like to receive the reports via electronic transmission.

Sincerely,

Cheryl Tillman

2017-10-154.pdf

From: Warfield, Matt

Sent: Monday, August 29, 2022 12:24 PM

To: trrunalot@yahoo.com

Subject: RE: Linn County 2020 Election Cast Vote Records Request

Hi Tim,

The information within your public records request is contained within the ballot scanner log files.  Much of the other information within the log files is sensitive to the secure operation of those scanners.  As such, these log files fall under Iowa Code 22.7(3)(50) pertaining to confidential records which are exempt from public records request.

Thank you,

MATT WARFIELD

Deputy Commissioner of Elections

AUDITOR’S OFFICE

935 2ND St. SW  |  Cedar Rapids, IA 52404

Ph: 319-892-5319  |  Fax: 319-892-5359

LinnCountyIowa.gov

—–Original Message—–

From: Tim <trrunalot@yahoo.com>

Sent: Monday, August 29, 2022 11:56 AM

To: Miller, Joel <Joel.Miller@linncountyiowa.gov>

Subject: Re: Linn County 2020 Election Cast Vote Records Request

Did I miss your response?  Thanks

Tim

> On Aug 22, 2022, at 1:33 PM, Timothy Carlson <trrunalot@yahoo.com> wrote:

> 

> Pursuant to our state’s freedom of information law, please remit the Cast Vote Records for Linn County, Iowa from the 2020 General Election.  These records should include the following fields at a minimum:

>

> CVR Record #

> Timestamp

> Tabulator ID

> Municipality

> Precinct

> Batch ID

> Record ID

> Counting Group

> Session Type

> Ballot Type ID

> Paper Index

> Contest

> Candidate

> Undervotes

> Overvotes

> Mark Density

>

> Please let me know If you have any questions.  I appreciate your assistance with this.

>

> Best,

>

> Timothy L Carlson